Chief Business Officer, The Harry Ransom Center

Company: The University of Texas at Austin
Location: Provo
Posted on: March 13, 2023

Job Description:

Job Posting Title:
Chief Business Officer, The Harry Ransom Center
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Hiring Department:
Harry Ransom Center
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes

About the Harry Ransom Center:

The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.

The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad and diverse audience through the preservation and sharing of its extraordinary collections.

The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we strive to promote diversity in our collections and services. We welcome applicants from under-represented groups and those who demonstrate a commitment to inclusion. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values.

Purpose

To direct and manage the financial and HR operations for the Ransom Center, overseeing and providing leadership for all aspects of business and HR operations, including complex accounting and financial and budgetary planning and operations. Develop and streamline initiatives, procedures, processes, and reports.

Responsibilities

• Provides strategic oversight and management of the Business and Human Resource Office and staff . Ensures proper training of staff and compliance for all business and HR operations, including related policies, procedures, and proper processing and payment of the Center's professional, classified, and student employees. Innovate tools and systems in response to the Center's needs.
  
• Collaborates with the Human Resource Coordinator on the annual appraisal and merit process. Analyze compensation data for fair, equitable and competitive compensation and rewards. Advises the Director on workforce planning and human resource budgeting.
  
• Executes annual representation letter, performs account certification and review of balances for Center, prepares semi-annual analysis of accounts to UT Budget Office and University Development Office, and assists Principal Investigators with financial, budgetary and compliance matters for federal, state, or privately-funded grants as needed. Serves as liaison with Provost's Office, Budget Office, Office of Accounting, Endowment Compliance and other UT administrative offices.
  
• Maintains responsibility for developing, maintaining and overseeing sound fiscal policies for the Center. Implements business practices to improve and maintain the effectiveness of unit operations and ensure timeliness and accuracy in all transactions. Ensures a strong system of internal controls and compliance with university policies and procedures and state and federal laws and regulations.
  
• Oversees all business functions for the Center including accounting, purchasing, payables, and cash management in accordance with applicable regulations, policies, and procedures. Monitors and maintains accurate and up-to-date budgets and accounts for appropriated funds, endowments, gifts, grants, and revenue. Prepares quarterly and annual financial and budget reports, including endowments.
  
• Oversees budget planning, forecasting and reporting for all Ransom Center units and activities. Reviews and approves account requests, cash advances, authorization for professional services, fellowship payments, funds transfers, and business contracts. Serves as designated final approver for all financial documents, voucher payments, and RTA travel documents for the Center.
  
• Provides financial information and guidance to and works with the Center's Director and Associate Directors on annual and long-range budget planning. Assists in implementing short and long range strategies and financial plans in support of departmental goals.
  
• Recommends and implements cost savings measures, provides fiscal advice to the Director. Serves as a member of the Center's leadership team.
  
• Other related functions as assigned.
  Required Qualifications
  • Bachelor's degree in Business Administration, Finance, or Accounting.
    
  • Six or more years of successful business management experience to include three years of supervisory experience with evidence of increasing professional advancement and growth.
    
  • Attention to detail and strong communication skills required.
    Relevant education and experience may be substituted as appropriate.
    
    Preferred Qualifications
    • Master's degree in Business Administration, Finance, or Accounting.
      
    • More than six years of successful business management experience, preferably in higher education or in the cultural sector.
      
    • Certification as a Public Accountant (CPA).
      
    • Knowledge of University of Texas policies, procedures, and systems.
      
    • Ability to resolve complex financial and budgetary issues, to write financial reports and to present financial data.
      
    • Demonstrated ability to supervise and to work well with staff and with other University departments.
      Salary Range
      
      $87,000 + depending on qualifications
      
      Working Conditions
      • May work around standard office conditions
      • Repetitive use of a keyboard at a workstation
      • Use of manual dexterity Work Shift
        
        Hours between 8am-5pm Monday-Friday
        
        Required Materials
        • Resume/CV
        • 3 work references with their contact information; at least one reference should be from a supervisor
        • Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
          
          Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
          
          Employment Eligibility:
          Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
          
          Retirement Plan Eligibility:
          The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
          
          Background Checks:
          
          A criminal history background check will be required for finalist(s) under consideration for this position.
          
          Equal Opportunity Employer:
          
          The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
          
          Pay Transparency:
          
          The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
          
          Employment Eligibility Verification:
          
          If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
          
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          E-Verify:
          
          The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
          • E-Verify Poster (English) [PDF]
          • E-Verify Poster (Spanish) [PDF]
          • Right To Work Poster (English) [PDF]
          • Right To Work Poster (Spanish) [PDF]
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            Compliance:
            
            Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
            
            The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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